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Know Your Business (KYB) Software definition and meaning | AML glossary

What is Know Your Business (KYB) software? Definition and AML compliance meaning.

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Know Your Business (KYB) Software definition: What it means in AML compliance.

Know Your Business (KYB) software helps regulated firms verify the legitimacy of corporate clients by automating company checks, screening for sanctions, identifying ultimate beneficial owners (UBOs), and monitoring ongoing risk. As regulations tighten and onboarding complexity grows, KYB platforms enable firms to streamline due diligence and improve compliance.

Why KYB matters to compliance.

Know Your Business (KYB) is a legal requirement under anti-money laundering (AML) regulations for any firm onboarding corporate clients.

Failing to carry out effective KYB checks can lead to:

  • Fines and regulatory enforcement.
  • Reputational damage.
  • Exposure to fraud, shell companies, and illicit activity.
  • Increased operational risk.

Compliance teams rely on KYB processes to ensure they’re not unknowingly doing business with sanctioned entities, high-risk clients, or companies used to obscure illicit financial flows.

Key features of KYB software.

Modern KYB solutions typically offer:

  • Real-time business verification from company registries.
  • UBO and ownership structure analysis.
  • Sanctions and PEP screening.
  • Continuous monitoring for risk changes.
  • Customisable risk scoring based on internal policies.
  • Full reporting and documentation for audits.

What are the benefits of using KYB software?

Adopting KYB software can transform how businesses verify and monitor their clients:

  • Faster onboarding: Automate time-consuming manual checks for quicker decision-making.
  • Improved accuracy: Reduce human error with structured, real-time business data.
  • Enhanced compliance: Meet regulatory obligations with auditable processes and documentation.
  • Risk reduction: Spot red flags like shell companies, high-risk jurisdictions, or hidden UBOs.
  • Cost efficiency: Free up compliance teams to focus on higher-value tasks.
  • Scalability: Handle higher volumes of onboarding without compromising due diligence.

Who uses KYB software?

KYB software is used across industries where knowing your business clients is essential:

  • FinTechs & neobanks: For onboarding merchants and business clients.
  • Payment providers: To verify merchants and reduce fraud exposure.
  • Crypto platforms: For compliance with AML and sanctions regimes.
  • Legal & accounting firms: When providing services to corporate clients.
  • Lenders & financial institutions: To assess borrower legitimacy and credit risk.
  • Marketplaces: To onboard and monitor B2B vendors or suppliers.

What are the consequences of getting KYB wrong?

Inadequate KYB can have serious repercussions, including:

  • Regulatory penalties for onboarding high-risk or blacklisted firms.
  • Missed red flags like false documentation or fake companies.
  • Legal liabilities for enabling money laundering or sanctions breaches.
  • Business losses tied to fraud or insolvency of unchecked clients.

How to choose the right KYB software?

Choosing a KYB solution should go beyond just data access. Consider providers who offer:

  • Global registry coverage.
  • Flexible integrations (API, dashboard, batch uploads).
  • Ongoing monitoring and risk alerts.
  • UBO mapping.
  • Support for complex ownership structures.
  • Audit-ready records for compliance reviews.

Make sure the platform aligns with your onboarding workflow, risk appetite, and regulatory needs.

How KYB software supports regulatory compliance.

KYB software helps firms comply with AML, CTF, and financial regulations by:

  • Automating business verification using reliable company registries and data sources.
  • Identifying UBOs and shareholders to prevent hidden ownership risks.
  • Flagging PEPs and sanctions hits against business owners or directors.
  • Maintaining audit-ready documentation for inspections and regulatory reviews.
  • Enabling continuous monitoring to catch changes in business status, risk profile, or ownership.

By making KYB processes more efficient and transparent, the software reduces onboarding delays, enhances risk management, and strengthens compliance across jurisdictions.

We’ve worked with hundreds of regulated businesses. Let’s work together.

Book your free demo of our comprehensive ID&V, KYC, KYB and AML compliance management solution today.

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